Acrolinx Jobs Privacy Notice

Acrolinx Group and its subsidiaries and affiliates are committed to respect your privacy and to manage your personal data fairly and safely. With this Privacy Notice, we want to inform you why and how we use personal data on the Acrolinx Jobs website at https://www.acrolinx.com/careers/ and in the job application process.

Unless otherwise indicated, Acrolinx Group is the entity responsible or “data controller” for the processing of personal data in the context of Acrolinx Jobs. If you are applying for a job with one of the other Acrolinx companies, then that Acrolinx Company is also a data controller. To contact the relevant data controller, please see How to contact us below.

I. Personal data we collect
II. Purposes and legal grounds
III. How we disclose personal data
IV. International data transfers
V. Retention periods
VI. Your rights and choices
VII. Changes to this Privacy Notice
VIII. How to contact us

I. PERSONAL DATA WE COLLECT
We may collect personal data directly from you, from third parties or public sources, as well as automatically, such as through your use of Acrolinx Jobs. In this Privacy Notice, “personal data” means any information relating to an identified or identifiable individual. Examples of personal data included: name, email address, IP address, and phone number.

A. Personal data we collect directly from you

B. Personal data we collect automatically

C. Personal data we collect from third parties

D. Personal data we collect from public sources

In specific circumstances, the above categories may include sensitive or special categories of personal data. We will only collect and process special categories of personal data (including data regarding criminal convictions and offenses) where this is necessary and relevant for the position you are applying for. In addition, we will only collect and process data regarding criminal convictions and offenses where this is authorized by law for the specific position and only after obtaining consent from the shortlisted candidates. We will keep any special categories of personal data in strict confidence.

II. PURPOSES AND LEGAL GROUNDS

We use information held about you for the following purposes:

 

III. HOW WE DISCLOSE PERSONAL DATA

We may disclose information to third parties with your consent, as well as in the following circumstances:

IV. INTERNATIONAL DATA TRANSFERS

We may transfer your personal data to recipients in countries outside of the European Union whose laws may not provide the same level of data protection. When we do so, we will ensure that there are adequate safeguards in place to protect your personal data that comply with our legal obligations. The adequate safeguard might be a data transfer agreement with the recipient based on standard contractual clauses approved by the European Commission for transfers of personal data to third countries. For more information about the transfers described above and the adequate safeguards we use to protect such transfers, you may contact us through the contact information set forth below.

 

V. RETENTION PERIODS

We take measures to delete your personal data or keep it in a form that does not permit identifying you when this information is no longer necessary for the purposes for which we process it, unless we are required by law to keep this data for a longer period. When determining the retention period, we take into account various criteria, such as the position you applied for, whether the application was successful, the nature and length of our relationship with you, expected future job openings matching your profile, mandatory retention periods provided by law and the relevant statute of limitations.

If your application is unsuccessful, we will generally retain your application for a period of up to six months but the specific retention period may differ from one country to another. For more information about our retention of your application, you may contact us through the contact information set forth below. If your application is successful, the data collected during the application period will be retained and its processing will be subject to the Acrolinx Employee Privacy Notice. More specifically, the application data, incl. from your CV may be processed for further employment purposes, e.g. so that Acrolinx can fully identify and draw upon the experience, industry and professional knowledge, skills and talents employed in the Company.

VI. YOUR RIGHTS AND CHOICES

You can contact us at any time for assistance regarding the processing of your personal data. Furthermore, you have the right at any time to:

In order to exercise your rights, you can send us a request, indicating the right you wish to exercise by contacting us as indicating at the bottom of this Privacy Notice. However, there are exceptions and limitations to each of these rights. We may, for example, charge a reasonable fee or refuse to act on a request if it is manifestly unfounded or excessive, in particular because of its repetitive character. In some situations, we may refuse to act or may impose limitations on your rights if, for instance, your request is likely to adversely affect the rights and freedoms of others, prejudice the execution or enforcement of the law, interfere with pending or future litigation, or infringe applicable law. In all cases, you have a right to file a complaint with a data protection authority.

VII. CHANGES TO THIS PRIVACY NOTICE

You can contact us at any time for assistance regarding the processing of your personal data. Furthermore, you have the right at any time to:

VIII. HOW TO CONTACT US

If you have any queries about this Privacy Notice or our privacy practices in general, you can contact us via email at email or via post at:

North America. 1601 Trapelo Road, Suite 240. Waltham, MA 02451. United States.

Europe. Acrolinx GmbH, Invalidenstraße 73. 10557 Berlin. +49 30 288 848 330

You may also contact our Data Protection Officer at dataprotection@acrolinx.com.

If you would like to contact a particular Acrolinx company directly, please use the contact details at email. The list of data controllers is also available here: Acrolinx data controllers

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